Additional Information

For Direct Reimbursement to You for Eligible Expenses

Fellows may use their matching funds for reimbursement of eligible out-of-pocket school-related expenses, which are noted below. Please note that the Foundation reserves the right to refuse reimbursement for non-approved expenses.

• Submit:
(1) Itemized proof of payment (i.e., an itemized receipt, a cancelled check, a bank statement, a credit card statement or receipt, or an itemized invoice confirming payment by person to be reimbursed, etc.)
(2) A completed online Request Form

For Payment to a Vendor for Eligible Expenses

For Tuition, Room & Board

Many schools will not allow you to register for classes if payment has not been made in advance. Due to the length of time before matching funds are received from your company, anticipate that matching funds will be available for your use for spring semester charges. Plan accordingly.

• Submit:
(1) The most recent copy of your official tuition invoice
     The document must include student name & college ID number.
(2) A completed online Request Form

For Student Loan Payment

• Submit:
(1) Your student loan invoice
     If it is an e-bill, it must include student name and amount.
(2) A completed online Request Form

For Books and Supplies

There is a $1,000 credit limit per semester for books and supplies. It is important to note that non-class-related purchases at the bookstore are your responsibility and will not be approved for payment from your MFA. Fellows can be reimbursed for eligible school-related books and supplies expenses for the fellow. Fellows may also ask the Foundation to establish a bookstore account in order for the Foundation to pay the bookstore account directly. In order to establish a bookstore account, you will first need to submit a Matching Funds – Bookstore Account Request form providing the contact information for the bookstore or textbooks manager. It can be found on the Foundation’s website. Please submit requests for payment of bookstore accounts as soon as statements are received. If you are graduating, requests for bookstore payments must be received 30 days prior to graduation from college.

• Submit:
(1) The most recent monthly bookstore statement of account 
(2) A completed online Request Form

For On-Campus Housing

The Foundation will pay up to one semester’s housing fee for on-campus housing billed by the college or university on a single request.

• Submit:
(1) An invoice for your on-campus housing
(2) A completed online Request Form

For Approved Off-Campus Housing Payment Directly to a Landlord

You may be able to use your MFA for off-campus housing. Students living at home or in off-campus housing without a formal lease will not be eligible to use their MFA for housing. For off-campus housing, your name must appear on the lease to be eligible to use your matching funds for housing. Rent for off-campus housing will be paid directly to the housing provider for not more than your share of the rent when multiple names appear on the lease. All off-campus landlords will be required to complete a W-9 form each year. Rent paid by the Foundation to each landlord will be reported on 1099 forms at the end of each year. Note: If your landlord is unwilling to complete a W-9 form, we will not be able to forward a check. You may want to confirm this requirement before signing a lease. The Foundation will pay up to four months’ rent for off-campus housing on a single request form.

• Submit:
(1) A signed copy of the lease agreement for your off-campus housing
(2) A completed W-9 form from your landlord
(3) A completed online Request Form

For Purchasing a Computer & Software

The Foundation reserves the right to limit the amount of matching funds that may be utilized for the purchase of a computer. Generally speaking, high-end, professional software and hardware options are not eligible.

• Submit:
(1) An official invoice from your school or other appropriate vendor
(2) A completed online Request Form

For Monthly Parking at School

• Submit:
(1) A copy of the parking contract or invoice
(2) A completed online Request Form

For Expenses Related to Study Abroad

• Submit:
(1) Your study abroad program invoice
(2) A completed online Request Form


Be the first to comment

Please check your e-mail for a link to activate your account.