Administrative Assistant

Administrative Assistant

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This position is responsible for supporting the Senior Vice Presidents, Programming.  The position is responsible for all administrative and clerical support with responsibilities that include but are not limited to: keeping organized files; ensuring invoices are approved and submitted; preparing expense reports; making travel arrangements; assisting in scheduling events; answering phones; coordinating meetings and schedules with other company administrative assistants; packaging and shipping, premiums inventory, and preparing correspondence. The Assistant interfaces with senior executives internally and externally as well as their executive assistants; the position also interacts regularly with external agencies and other employees within the Company.




  • Answers phones & takes messages
  • Coordinates meetings and schedules for the SVPs and team members 
  • Schedules travel arrangements for executive
  • Prepares travel and expense reports using Concur
  • Prepares letters, memos and other correspondence as directed
  • Assists in the scheduling and execution of events
  • Maintains and organizes files
  • Tracks itemized department expenditures against budget and ensures invoices are approved and submitted in a timely manner
  • Assist with creating presentations as needed
  • Other tasks as assigned by supervisors, ie. sourcing premiums, asset requests



  • Minimum 3 years of experience supporting a senior executives
  • Experience using PCs and Microsoft Office software; Word, Excel, PowerPoint and Outlook
  • Prior experience supporting multiple leaders



  • Prior cable or entertainment experience
  • Excellent ability to pay close attention to detail and to understand written and oral instructions
  • Excellent ability to organize and schedule work effectively
  • Demonstrated ability to handle multiple tasks and work in a fast paced, time-sensitive environment
  • Demonstrated ability to adapt to changing responsibilities
  • Demonstrated proficiency using PC ; Word, Excel, PowerPoint and Outlook
  • Must be team-oriented and have a collaborative work style with ability to build strong working relationships
  • Excellent interpersonal skills; positive attitude
  • Bachelor’s degree strongly preferred.

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