Location: Madison, WI
Appointment: Academic Staff 100% fixed term appointment
Availability: Open until filled; for best consideration apply by November 23
Great opportunity to work in a dynamic organization. The Development Coordinator serves as the primary administrative and logistical support for the Director of Development’s role as Board Liaison to the Wisconsin Public Radio Association (WPRA), WPR’s 501(c)(3) fundraising organization. This person also plans and coordinates Development Department events, and provides general administrative and executive support to the Director of Development. This position reports to WPR’s Director of Development.
SPECIFIC DUTIES AND RESPONSIBILITIES
Board responsibilities: 45%
1. Plan, coordinate, and execute logistics of Board of Directors meetings including meeting venue, meals, travel arrangements, and outings.
2. Work with the Director of Development, Director of Radio and the Board President to create advance board meeting material; produce and distribute materials to board members, prepare agendas, speakers, and handouts. Manage board presentations including print and PowerPoint.
3. Record minutes of board meetings, committee, and ad-hoc committee meetings. Follow up on action items as necessary.
4. Maintain board files, reports and materials. This includes corporate meeting minute files, board orientation and resource books, committee membership lists, and board policies and procedure documents.
5. Work with Director of Development to ensure that all board members receive comprehensive orientation prior to their first board meeting and that they get briefings after meetings that they miss.
6. Track board engagement. Identify lapses and coordinate station efforts to engage board members in fundraising and other station activities including scheduling board members for on-air and community events.
7. Support the fundraising activities of board members by providing materials, background and facilitating meetings with WPR fundraisers and other staff. Coordinate the involvement of individual WPRA Board members in Development calls and other activities.
8. Follow Open Meeting guidelines and maintain content for WPRA website with help from WPR Online staff.
Meeting planning responsibilities: 45%
9. Take the lead in Development Department events including planning, scheduling, invitations, coordinating catering, nametags, staffing as necessary. Provide support of Major Donor and Planned Giving events including planning, scheduling, invitations, coordinating catering, nametags, staffing as necessary.
Other administrative duties: 10%
10. Provide administrative support to the Director of Development, including scheduling meetings, creating/maintaining calendars, preparing agendas, arranging travel, and managing projects.
11. Prepare mailings, respond to phone calls, internal record keeping, and respond to requests for materials and information flowing through the Director’s office.
12. Arrange and organize travel for the Director and designated staff, including tracking for budget and reporting purposes. Produce and process Travel Expense Reports and Payment to Individual Reports as required.
13. In collaboration with counterpart at Friends of WPT, serve as staff support for advocacy to both the Wisconsin Public Radio Association and Friends of WPT.
14. Comply with UW and UWEX code of ethics: http://bami.uwex.edu/broadcasting-and-media-innovations-ethical-guidelines.
- 15. Demonstrate respect for others in all workplace relationships and interactions.
- Plan, schedule and arrange logistics for local, regional and state-wide meetings and events
- Communicate in clear, concise, courteous manner orally and in writing
- Microsoft Office and other computer software (Word, Excel, Outlook, PowerPoint, SharePoint, FileMaker Pro) skills.
- Strong planning and organizational skills with memory for and attention to detail.
- Ability to work evening and weekend hours for WPR events and ability to travel occasionally with overnight stays for meeting and event support.
- At least two years of full-time work experience performing complex administrative duties in an office environment.
- Ability to communicate effectively, both orally and in writing, with individuals at all levels of the organization as well as board members.
- Effective interpersonal skills with the ability to handle sensitive and confidential situations with poise, tact, and diplomacy.
- Detail oriented with the ability to compose, prepare and proof materials effectively.
- Ability to proactively determine needs and work independently to carry out duties.
- Strong organizational skills with the ability to establish priorities and manage multiple competing tasks in a fast-paced environment.
- Ability to operate office equipment including but not limited to computers and related equipment, calculator, copier, fax machine and multi-line telephone system. Must be skilled in the use of Microsoft Office applications.
- Ability to work evening and weekend meetings and travel occasionally with overnight stays around Wisconsin.
DESIRABLE BUT NOT REQUIRED QUALIFICATIONS
- Knowledge of development principles, methods and practices
- Experience or knowledge of public broadcasting fundraising
- Experience supporting executives
This position is posted across two salary ranges. The salary range starts at $32,102; we expect to pay in the $40,000+ range but actual pay will be dependent upon official title, qualifications and experience. UW-Extension offers a comprehensive benefits package. More information is available at https://www.wisconsin.edu/ohrwd/benefits/summaries/.
HOW TO APPLY
Applications will be accepted until the position is filled; however, for best consideration, please apply through www.careers.wisconsin.edu by 11/23/16. This is job #12565. Applications must contain all of the following: A detailed resume with a one-two page cover letter detailing how your experience relates to the qualifications and duties of this position and a list of three professional references with contact information and e-mail address; at least one must be a supervisory reference.
Direct inquiries and online support requests to: Alex Behnke, Wisconsin Public Radio, 821 University Avenue, Madison, WI 53706, 608-262-5221, firstname.lastname@example.org
Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs). To do so, paste the following URL into your browser. External applicants can also view the FAQs after accessing the online system by clicking on the "Help" link in the upper right corner. https://helpdesk.wisc.edu/images/group61/21900/TAMFAQ_CandidateGateway.pdf
This document can be made available in alternative formats by calling the person listed above.
The successful applicant will be required to provide documentation of credentials. Prior to appointment to this position, a criminal records review will be conducted. UWEX complies with the Wisconsin Fair Employment Act with regard to nondiscrimination on the basis of arrest and/or conviction record.
An offer of employment is contingent upon establishment of identity and verification of employment eligibility as required by the Immigration Reform and Control Act of 1986.
As a unit within the University of Wisconsin Extension, WPR is an Equal Employment Opportunity and Affirmative Action employer and no qualified applicant will be eliminated from consideration. We are committed to achieving a diverse workforce and to maintaining an atmosphere of diversity and inclusion and we want our staff and programming to reflect the rich culture and diversity of our state and actively encourage applicants from diverse backgrounds to apply.