HBO Account Assistant- Domestic Network Distribution

OVERALL SUMMARY 

Serve as an integral member of the AT&T Account Team in HBO’s Domestic Network Distribution Department.  Responsibilities include support for 1 Account Director, 2 Account Managers, 2 Account Executives, and 6 Sales Development Executives (SDEs).  Duties include tracking of marketing expenses and department budget, processing expense reports, ordering and shipping of call center items, and responding to routine requests from affiliate clients. Candidate must be able to prioritize and handle multiple projects in a fast-paced environment.

PRIMARY RESPONSIBILITIES

• Serve as primary support for the AT&T Account Team, being able to adapt to a wide variety of business priorities and personalities.
• Assume ownership of a marketing budget.  
  • Enter and track all financial commitments and reconcile expenses.  
  • Process invoices for payment ensuring proper documentation requirements are met.
  • Assist with resolving any billing discrepancies.
  • Process detailed monthly, quarterly, and year-end close accounting reports and financial statements
• Process expense reports for team members, assist Director with travel and calendar, and track attendance and vacation requests.
• Coordinate agenda updates for Team’s weekly status meeting.
• Assist in planning call center agent incentives, placing and tracking prize orders, and maintaining records for tax reporting.
• Participate in overall planning of client-facing and internal events, as well as make restaurant/catering arrangements, hotel room blocks, manage invitations and RSVPs.
• Book meeting rooms, order office supplies, and organize premiums closet inventory.
• Coordinate logistics/materials for routine affiliate visits and serve as a primary liaison between account team members and their affiliates when account team members are traveling.
• Process internal premium solicitations and fulfill affiliate premium requests as needed
• Maintaining required records and backups in compliance with the HBO Records Retention policy.
• Partner with colleagues on ad-hoc projects, keeping manager/colleagues informed and share best practices.
• Understand HBO business objectives and those of our affiliates by maintaining a familiarity and understanding of the industry by regularly reading corporate and industry news from published sources like blogs, trades, etc.

REQUIREMENTS 

• 2+ years work experience, some Accounting and/or Accounts Payable experience preferred
• College degree or equivalent experience preferred
• Excellent verbal and written communication skills
• Independent thinker with ability to manage assignments and meet deadlines without hands-on supervision
• Proficient in Word, Excel, PowerPoint, Outlook
• Familiarity with Concur, Photoshop and asset management systems
• Demonstrate great attention to detail and accuracy
• Team player is a MUST!

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