HBO Executive Assistant, Program Planning Operations & Analysis

OVERALL SUMMARY:

Reports to the VP, Program Planning Operations & Analysis.  Program Planning Operations & Analysis serves a multi-functional role in the overall Program Strategy & Planning department. This includes such functions as Title Inventory Operations, Program Planning Analysis, Operational Reporting, Collaboration Solutions, and Project Portfolio Management. 
 
The Executive Assistant will provide administrative and basic analysis support to 2 VPs. In addition to clerical support, activities will include administration of the executive status reporting process, basic analysis, formatting and distribution of Program Planning Analysis reports, and maintenance of other departmental artifacts.

PRIMARY RESPONSIBILITIES:

• Provide clerical support to 2 VPs, including:
  • Microsoft Outlook calendar maintenance and meeting coordination
  • Phone call management
  • Support for move to Hudson Yards, including coordination of document scanning
  • Document creation, management & distribution (e.g. via Microsoft Office Documents)
  • Travel arrangement, procurement and expense reporting
• Provide support for HBO’s Projects and Analysis team:
  • Maintain and update Project Portfolio Dashboard
  • Learn to retrieve data and perform basic analysis of program scheduling scenarios
  • Format & distribute reports that cover topics such as Rights, Residuals, Talent, and Program Schedules
• Maintain other departmental documents, such as:
  • Business Continuity Plan for the department
  • Vacation management calendar
  • Monthly Staff Costs Snapshot (Excel-based)
  • Other miscellaneous departmental documents

REQUIREMENTS:

• College degree required; quantitative or technology major is a plus
• 2+ years working in media or technology industries
• Strong detail-oriented organization skills
• Strong verbal and written communication skills
• Flexibility to adapt to a matrixed work environment with changing work priorities
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Quantitative and analytical skills are a plus
• Experience or education in performing database retrieval is a plus
• Proficiency with Tableau is a plus
• Proficiency with Visio or Microsoft Project is a plus
• Prior exposure to project management principles and methodologies is a plus

Please apply at HBOcareers.com