HBO Financial Coordinator

OVERALL SUMMARY:
 

This position will support financial operations for the Corporate Communications team and will report into the Manager Budget Analysis. 
 

PRIMARY RESPONSIBILITIES:

• Oversee and maintain Gifts database for all Corporate Sponsorships, Employee Engagement, Festivals for LA and NYC which includes creating records of funding requests, updating entries, notes and account lines
• Prepare and provide updates and various reports for meetings related to Corporate Gifts
• Prepare and enter payment requests into Finance systems and ensure accuracy with Gifts database and FINesse
• Ensure appropriate documentation is obtained to process payment requests
• Ensure timeliness and maintain vendor relationships
• Resolve and reconcile payments against financial ledger and Gifts database
• Record and track expenses for all of Employee Engagement and Festival Activations for LA and NYC
• Provide support in budget preparation and drafting relevant reports

REQUIREMENTS:
 

• Bachelor's Degree
• 3 years relevant experience in a corporate environment 
• Ability to prioritize, juggle various tasks, meet deadlines and work in a fast paced environment with minimal supervision
• Must be detailed oriented with the ability to identify discrepancies, and be able to provide appropriate solutions
• Excellent at executing the administrative and clerical functions independently and efficiently
• Possess excellent planning, time management, and organization skills and be a team player
• Self-starter with initiative in completing assignments, solving problems and seeking solutions
• Flexibility and ability to thrive in quickly changing environment with a high level of professionalism
• Strong interpersonal and communication skills (written and verbal)
• Proficient in MS Outlook, Word, Excel, PowerPoint and Adobe Acrobat
• Work overtime as needed
• Experience preferred in GIFTS and Oracle FINesse

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