HBO Publicity Assistant

OVERALL SUMMARY:

Provide administrative support for Vice President, Media Relations as well as support and coordination of activities within a fast-paced Media Relations team which includes a Director and Sr. Publicist.  

PRIMARY RESPONSIBILITIES:

• Administrative support includes answering phones, monthly expense reports, scheduling meetings, managing daily calendar, coordinating travel and other general clerical support work
• Coordinate travel, cars and grooming for talent at press appearances and special events
• Generate and maintain talent itineraries and press schedules
• Organize and file daily stream of press clippings; distribute to appropriate executives and file for future departmental use
• Manage requests for press materials including clip reels and photos; cut video clips as needed
• Assist at premiere screenings and press events. This would include, assisting in seating assignments, ticketing, production support and other related tasks at events  
• Assist in preparing publicity materials for film festivals and awards ceremonies
• Develop and maintain relationships with select group of editors, filmmakers and talent reps
• Research and development of targeted press lists
• Some writing of press materials

REQUIREMENTS:

• Bachelor’s degree required
• Minimum of 1 year relevant work experience, preferably in a PR role
• Strong interest in television, social issues, news
• Solid writing and communication skills
• Must be a self-starter, detail oriented, organized, able to multi-task and meet strict deadlines in a fast paced environment
• A team player with strong interpersonal skills. Candidate interacts with a diverse group of executives at all levels, media and filmmakers
• Ability to handle confidential information with a high level of discretion, sensitivity and professionalism 
• Proficient in Word and Excel
• Flexible work schedule, must be able to assist at events scheduled in the evenings and on weekends