HR and Payroll Coordinator

As a member of the Financial Times’ Global Human Resources team, the HR and Payroll Coordinator will provide HR and payroll administration for the US arm of the Financial Times. This position will be responsible for preparation of US payroll as well as administrative support for local and global HR projects and services. This is an exciting opportunity for someone interested in growing their HR career by gaining exposure to all aspects of the HR function as part of a first class media company. Given the nature of our ever-evolving business and the introduction of new payroll, benefits and HRIS providers in 2017, we require someone who is easily adaptable and comfortable in a change environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Payroll:

• Administer US payroll in ADP TotalSource system, to include inputting approved pay adjustments, personnel transactions such as new hires, termination; employee status changes, benefit deductions, garnishments, taxable fringe benefits, loan collection, leaves of absence
• Actively support Workday HRIS implementation and maintain all employee related changes in a timely manner
• Maintain the integrity of employee data and files, ensuring that all changes to terms are accurately recorded
• Maintain the flow of documentation for payroll changes including clear communication with ADP, benefits vendors, and internal departments to ensure accuracy and timeliness of payroll changes, auditing of payroll & HR systems
• Act as primary point person to address employee inquiries regarding pay
• Ensure that transactions are processed in compliance with internal policies and procedures as well as government agency regulations
• Run compensation and other payroll and HRIS reports as requested

HR Administration:

• Manage on-boarding and off-boarding processes, including preparation of offer letters and orienting new employees to the organization, company benefits and organizational structure

• Support Compensation & Benefits Specialist in effectively managing employee benefit deductions and corresponding payroll file feed
• Support managers in their recruitment efforts by posting job ads, reviewing resumes, scheduling interviews
• Support coordination and organization of global and local learning and development initiatives such as facilitated training sessions, lunch & learns, and other internal events
• Partner with the Global Mobility team to facilitate smooth on-boarding and off-boarding of expat employees, emphasis on payroll set up
• Provide general advice to employees regarding US HR policies and procedures
• Perform other duties and special projects as assigned or as responsibilities dictate

SKILLS AND QUALIFICATIONS: 

• Minimum of 1 year relevant payroll experience
• Excellent interpersonal, problem solving and customer service skills
• Ability to maintain a high level of trust and integrity to handle sensitive and confidential situations and documentation
• Comfortable working autonomously without direction; ability to effectively prioritize workload
• Ability to liaise with employees at all levels of the organization

PREFERRED EXPERIENCE:

• Experience with ADP payroll systems
• Proficiency in Workday HRIS
• Experience working as part of a global, matrixed organization
• Experience working in the media industry